In the past document storage and sharing them with others, or sending them required a great deal of coordination and paper. This meant filing clerks, couriers, fax machines and other equipment were all frequently used to handle documents. When you consider how many trees had to be cut down to make all that paper the environmental impact was massive.

Document storage and distribution software enhances efficiency and productivity in the workplace by eliminating the manual processes involved in the storage and distribution of documents and files. It centralizes documents and permits users to access and find the latest version. This saves time at work and helps businesses comply with regulatory standards.

The most efficient document management systems feature a variety of advanced tools that enhance collaboration and improve workflows. Secure storage of documents, automatic sync of documents when back online, and team folders that have an extensive control of permissions for different users are all important. Look for a robust search function that can return relevant results quickly and also.

FileHold, DocuWare and Q-Pulse are some of the most well-known document management tools. These applications offer cloud or on-premise installation options and come with a broad collection of features that help streamline document storage and distribution. For instance, FileHold offers a secure and encrypted centralized repository, which includes extensive search capabilities and document workflows for review and approvals. It also has an online client portal that is white-labeled, automated document routing, as well as excellent control of versioning to ensure that your clients and teammates have access to the latest versions of deal safely your files.